Privacy Statement

Humanism Association of Ireland Privacy Notice

Updated: 25 May 2018

This HAI privacy notice (“Privacy Notice”) describes how the Humanism Association of Ireland. (“HAI”, “we” or “us”) collects, uses, shares, and retains personal information that you provide to us, or that we collect, when you use the HAI website located at www.humanism.ie and other websites owned or controlled by HAI (the “Sites”) or related mobile applications, use HAI products and services and complete related forms, participate in HAI events, or communicate with one of our representatives (“Personal Data”).

Please note that if you disagree with anything in this Privacy Notice, you must not use the Sites or mobile applications, or provide personal information to us in connection with HAI’s products or services.

Data Protection Contact

HAI is headquartered in Dun Laoghaire, in Ireland. You may contact HAI’s internal data protection resource if you have any questions or concerns about HAI’s policies or practices regarding Personal Data:

[email protected]

Humanist Association Ireland, 34B Royal Terrace West, Dun Laoghaire, Co. Dublin

 

Collection of Personal Information

Information You Directly and Voluntarily Provide to Us.

Membership:  If you provide your Personal Data to HAI to become a member of HAI, or if you sign up to become a registered user of any website operated by HAI, you will be required to provide certain information as part of the registration process.  This information will include your first and last name, email address, and address. We may also request that you voluntarily provide other information, such as your phone number, and personal interests or volunteering aspirations.

Membership information is used to communicate with you, to design content and activities that we believe would be of interest to you, and to ensure that HAI will not violate any applicable services in providing you access to HAI’s goods and services. If you wish to opt-out of receiving these communications from us, please follow the instructions contained in an applicable communication you receive from us or contact us directly at the details noted above.

Events and Conferences: HAI may host events. If you register for an HAI event and you are an HAI member, we will access the information in your member account to provide you with information and services associated with the event. If you register for one of our events and you are not an HAI member, we will collect your first and last name, email address, address, which we will use to provide you with information and services associated with the event.

Publications: We offer various publications and materials through our Sites. Some of these publications and materials are publicly accessible, however, others require that you to be an HAI member, or that you create an account and subscribe to receive these publications and materials. If you are not an HAI member and you create an account for this purpose, you will be required to provide certain information as part of your account registration, including your first and last name, email address, and business or home address and professional information. You may manage your HAI subscriptions by subscribing or unsubscribing at any time. If you have any difficulties managing your subscription or other preferences, use the email [email protected]

Communications with HAI: If you communicate or correspond with us by email, through postal mail, via phone or through other forms of communication, we may collect the information you provide as part of those communications.  For example, if you correspond with us through email, we may collect and store the email address you use to send the applicable correspondence and use it to respond to your inquiry; to notify you of HAI conferences, publications, or other services; or to keep a record of your complaint, accommodation request, and similar purposes.

Information We Automatically Collect from You.

We may automatically collect information about you when you use the Sites or our services. For example, if you access the Sites through a computer, we will automatically collect information such as your browser type and version, computer and connection information, IP address and standard web log information.  If you access the Sites through a mobile device, we may also be able to identify the location of your mobile device.   You may choose not to share your location details with us by adjusting your mobile device’s location services settings.  For instructions on changing the relevant settings, please contact your service provider or device manufacturer. This information that we automatically collect from you is used to enhance the performance of HAI’s website. HAI also uses your location information (if shared with HAI) to identify the geographic locations from which our content is accessed so that we can better understand what content topics may be most relevant in that region, and to HAI members generally, and to develop resources around those content topics.

We may automatically collect information from you when you use the Sites using “cookies” and other similar technologies, such as web beacons.  Cookies are small amounts of data that are stored within your computer’s Internet browser and that are accessed and recorded by the websites that you visit so that they can recognize the same browser navigating online at a later time. The cookies are not able to execute code or access other information stored on the computer.  Web beacons are transparent pixel images that are used in collecting information about website usage, email response and tracking.

Information that may be collected by cookies when you use the Sites may include, without limitation:

the pages you visit within the Sites;

the date and time of your visit to the Sites;

the amount of time you spend using the Sites;

the Internet Protocol (IP) address used to connect your computer to the Internet; and/or

your computer and connection information such as your browser type and version, operating system and platform.

This information is collected to enhance the site performance and end user experience. You can set your browser to reject cookies or to notify you when you are sent a cookie. To learn more about your ability to manage cookies and web beacons, please consult the privacy features in your browser.  In addition, to find out more about cookies, including how to see what cookies have been set on your device and how to manage and delete them, visit www.allaboutcookies.org.

HAI will not associate identifiers from cookies or similar technologies with sensitive identifiers about you, such as race, religion, sexual orientation or health.

Information Collected by Third Parties through Third-Party Links and Content.

The Sites may include links to other websites and other content from third-party businesses and can offer direct interaction with external websites, networks or platforms that are outside HAI’s control.  These third-party businesses may use cookies, web beacons or other similar technology to collect information about you. HAI does not have access to or control over these third parties or the cookies, web beacons or other technology that these third parties may use. We are not responsible for the security, privacy of the information collected by these third parties or the privacy practices of these third parties or the content on any third-party website.  You are encouraged to review the privacy policies of the different websites you visit and of the advertisers whose ads you may choose to click while on our Sites (see Section 3 below for additional information about Online Advertising).

Information Collected by Third-Party Analytics Services.

We may work with third-party analytics services to help us understand how the Sites are being used, such as tracking the frequency and duration of use of the Sites. We may use Google Analytics, and web analytics services provided by Google (“Analytics Tools”) to collect information about your use of the Sites. These Analytics Tools may use cookies to collect information about the content you view, what websites you visit immediately prior to and after visiting the Sites, and your system information and geographic information. The information generated by these cookies about your use of the Sites will be transmitted to and stored by the applicable analytics services. The information collected by these analytics services allows us to analyze your use of the Sites. The Analytics Tools may also transfer this information to third parties where required to do so by law, or where such third parties process the information on their behalf. You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of the Sites. At the moment that you cancel your HAI membership or withdraw your consent for the processing of personal information, HAI will not be able to access the personal information processed by third-party analytics. By using the Sites, you consent to the processing of data about you by Google in the manner and for the purposes set out above. You can opt-out of Google Analytics by installing Google’s opt-out browser add-on, and out of interest-based Google ads using Google’s Ads Settings.

Information You Share on Third-Party Websites or through Social Media Services.

The Sites may include links to third-party websites and social media services where you will be able to post comments, stories, reviews or other information outside of HAI’s control. Your use of these third-party websites and social media services may result in the collection or sharing of information about you by these third-party websites and social media services. HAI is not responsible for the security or privacy of any information collected by other websites or other services. Information collected by third parties is governed by their privacy practices. We encourage you to review the privacy policies and settings on the third-party websites and social media services with which you interact to make sure you understand the information that may be collected, used, and shared by those third-party websites and social media services.

Information You Post on the Sites.

If you post information on public areas of the Sites, that information may be collected and used by HAI, other users of the Sites, and the public generally.

In addition, we may highlight certain users’ postings or contributions to other members of the HAI professional networking features. For example, users who participate actively in our social networking features, like contributing materials and engaging in certain online activities, will be listed as “active members” in a roster that is viewable by all other registered users. It is possible that your posting may result in unsolicited messages from third parties. We strongly recommend that you do not post any information on the public areas of the Sites that allows strangers to identify or locate you or that you otherwise do not want to share with the public.

Information You Provide to Payment Processors.

All payments made to HAI are processed by a PCI/DSS-compliant (these are payment card industry security standards) payment processing service engaged by HAI (PayPal). All information collected by these third-party providers for purposes of processing your payments is not available to us, unless you have otherwise provided this information to us in connection with your use of the Sites or our products and services.

Personal Information Provided by Third Parties.

We may receive personal information about individuals from third parties. This may happen if you are getting married or have been married by a HAI Celebrant and the Register General Office makes an enquiry about this.

Online Advertising; Tracking

HAI may use the information collected through the Sites using cookies, web beacons, and other similar technologies to help manage online advertising programs. This information may enable HAI track the actions of users online over time and across different websites or platforms to measure statistics relating to marketing efforts, and to deliver electronic advertisements that may be more relevant to individual consumers and that will improve the consumer experience. For information about how tracking works for online advertising purposes, and what happens when you elect a do-not-track option, visit http://www.aboutads.info/choices.  In addition, some third-party businesses may provide a mechanism to opt-out of their technology. For more information about the opt-out process, you may visit the Network Advertising Initiative website, available at: http://www.networkadvertising.org/managing/opt_out.asp.

Do Not Track:  Your browser may allow you to adjust your browser settings so that “do not track” requests are sent to the websites that you visit. However, HAI does not respond to “Do Not Track” (DNT) signals. To determine whether any of the third-party services it uses honor the “Do Not Track” requests, please read their privacy policies.

Use, Sharing and Retention of Personal Information

How We Use Your Information.

HAI uses personal information for the purposes described at the time of collection, to provide membership benefits and other services to you, including membership processing, or registering you for event or training programs, and to otherwise process your requests or address your inquiries. HAI also publishes the names, titles, country and affiliations of officers, committee members and others who have assisted with initiatives or projects to provide recognition of their achievements to the HAI community.  HAI also uses your information, as permitted by law, to provide you with information about HAI, our products and services or other products and services in which we believe you may be interested. If you are a member or registered user, we may email you about products and services that we believe may be of interest to you. If you wish to opt-out of receiving these emails from us, please follow the instructions contained in an applicable email you receive from us, which will allow you to opt-out of receiving these types of email communications from us. HAI may also use this information to help us understand our members’ needs and interests, to better tailor our products and services to meet your needs.

How We Share Your Information with Third Parties.

Except as set forth in this Privacy Notice or when specifically agreed to by you, we will not disclose personal information we gather from you to third parties unless HAI is required to share this information to complete your request or for legitimate business purposes. HAI shares personal information in the following circumstances:

Third-Party Service Providers:  We may share your information with vendors or third parties who deliver or provide goods and services or otherwise act on behalf of or at the direction of HAI.  These third parties may include, for example, our third-party technology providers, including email distribution platforms, training providers and partners, product-fulfillment companies, and third-party event hosts, hotels for conference registrants, sponsors, co-sponsors and exhibitors. These third-party service providers will only have access to the information needed to perform these limited functions on our behalf. If you do not wish to have your information included in an attendee list or to receive information from sponsors, co-sponsors and/or exhibitors, you can express your preferences when you register for events or you may contact HAI directly at [email protected]

Volunteers and Board Members” We may share your information with our affiliates, subsidiaries and HAI volunteers and board members for purposes of conducting HAI’s internal business operations.  HAI also makes publicly available the names, titles, country and affiliations of officers, committee members and others who have assisted with initiatives or projects.

HAI Events:  If you are an event attendee, speaker, or sponsor, certain items of your information may be included in the event roster, which will be publicly disclosed, and may also be shared with third-party event sponsors and exhibitors. Your information may also be shared with online conference applications.

Response to Subpoenas, Court Orders, Government Requests or to Protect Rights and to Comply with Our Policies: To the extent permitted by law, we will disclose your information to government authorities or third parties if: (a) required to do so by law or regulation, or in response to a subpoena or court order or any other enforceable governmental request or order; (b) we believe in our sole discretion that disclosure is reasonably necessary to protect against fraud, to protect the property or other rights of us or other users, third parties or the public at large; or (c) we believe that you have abused the Sites by using them to attack other systems or to gain unauthorised access to any other system, to engage in spamming or otherwise to violate applicable laws. You should be aware that, following disclosure to any third party, your information may be accessible by others to the extent permitted or required by applicable law.

Aggregate Information: We may share your information with affiliated or unaffiliated third parties on an anonymous, aggregate basis. While this information will not identify you personally, in some instances these third parties may be able to combine this aggregate information with other data they have about you, or that they receive from third parties, in a manner that allows them to identify you personally.

Where we do share your personal data with third parties, HAI takes steps to ensure that they use appropriate safeguards to protect your personal data.

Information for Individuals Located in the European Union.

Legal Basis for The Processing of Personal Information from EEA Residents. If you reside within the European Economic Area (EEA), our processing of your personal information will be legitimized as follows:

(i) Whenever we require your consent for the processing of your personal information such processing will be justified pursuant to Article 6(1) lit. (a) of the General Data Protection Regulation (EU) 2016/679 (“GDPR”). This article in the GDPR describes when processing can be done lawfully.

(ii) If the processing of your personal data is necessary for the performance of a contract between you and HAI or for taking any pre-contractual steps upon your request, such processing will be based on GDPR Article 6(1) lit. (b).”). If this data is not processed, HAI will not be able to execute the contract with you.

(iii) Where the processing is necessary for us to comply with a legal obligation, we will process your information on basis of GDPR Article 6(1) lit. (c), for example complying in the fields of employment law.

(iv) And where the processing is necessary for the purposes of HAI’s legitimate interests, such processing will be made in accordance with GDPR Article 6(1) lit. (f), for example to detect fraud.

European Union Data Subject Rights

The European Union’s General Data Protection Regulation and other countries’ privacy laws provide certain rights for data subjects (these are persons that can be identified).

This Privacy Notice is intended to provide you with information about what personal data HAI collects about you and how it is used.

If you wish to confirm that HAI is processing your personal data, or to have access to the personal data HAI may have about you, or have other questions, please contact us at [email protected]

You may also request information about: the purpose of the processing; the categories of personal data concerned; who else outside HAI might have received the data from HAI; what the source of the information was (if you did not provide it directly to HAI); where the personal data is stored and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by HAI if it is inaccurate. You may request that HAI erase that data or cease processing it, subject to certain exceptions. You may also ask HAI for your personal data to be supplemented or updated, or for their transformation into anonymous format or to block any data held in violation of the law, as well as to oppose their treatment for any and all legitimate reasons. You may withdraw your consent for the processing of personal data or the further processing of personal data by HAI at any time.  You may also request that HAI cease using your data for direct marketing purposes. In many countries (including EEA countries), you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how HAI processes your personal data. When technically feasible, HAI will—at your request—provide your personal data to you or transmit it directly to another controller. You have the right to receive your personal information in a structured and standard format.

In addition to the information contained in this Privacy Notice, you may be provided with additional and contextual information concerning particular services or the collection and processing of your personal data upon request.

Reasonable access to your personal data will be provided at no cost to HAI members, conference attendees and others upon request made to HAI. If access cannot be provided within a reasonable time frame, HAI will provide you with a date when the information will be provided. If for some reason access is denied, HAI will provide an explanation as to why access has been denied.

Security of Your Information.

HAI uses reasonable physical, technical and administrative measures to safeguard personal information you provide through the Sites or in connection with HAI’s products and services.  Please be aware that no data transmission over the Internet can be guaranteed to be 100% secure. As a result, HAI cannot guarantee or warrant the security of any information you transmit on or through the Sites and you do so at your own risk.

Data Storage and Retention.

Your personal data is stored by HAI on its servers, and on the servers of the database management services HAI engages, located in the European Union. HAI retains data for the duration of the customer’s or member’s business relationship with HAI and otherwise as required under applicable law. Personal data will be kept for no longer than is necessary for the purposes for which your personal data are processed. We will retain your personal data as long as you are an HAI member or require our services so that we can provide these services to you.

If you are located in the European Economic Area, at the moment you cancel your HAI membership or withdraw your consent for the processing of your personal information, all your personal data received and stored are erased if no longer needed by us. Unless we are required to retain this personal data by law or to comply with our regulatory obligations. In such a case, we will only keep this personal data for as long as necessary.

Modifications to this Privacy Notice.

From time to time, HAI may need to update or modify this Privacy Notice, to reflect changes in our business practices, data collection practices or organization. We reserve the right to amend this Privacy Notice at any time, for any reason, without notice to you, other than the posting of the amended Privacy Notice on the Sites, or, if you have provided your email address to us, sending you an email notifying you of the amended Privacy Notice. It is strongly recommended to check the Site often, referring to the date of the last modification listed at the top. We will in any case not reduce your rights under this Privacy Notice without your explicit and informed consent. If you do not agree to the changes, you should discontinue your use of the Sites, and cease providing personal information to us, prior to the time the modified Privacy Notice takes effect. If you continue using the Sites or provide personal information after the modified Privacy Notice takes effect, you will be bound by the modified Privacy Notice.

Questions, Concerns or Complaints

If you have any questions or concerns about this Privacy Notice, please contact HAI’s data protection resource at: [email protected]